Custom Order Terms, Policies + FAQ

Clear expectations make better custom orders.

Minimums, artwork, payment, proofs, production, rush service, shipping and claims—here's what to know before placing a custom apparel or branded merchandise order with Palmetto Blended.

These policies primarily apply to custom / B2B production orders. Retail ecommerce purchases may be governed by separate store policies.

Minimum24 PiecesStandard screen printing + embroidery minimum per design.
Standard Production7–14 business daysAfter required payment + proof approval; project-specific timing controls.
ProofingApproval RequiredNew artwork and artwork changes are approved before production.
Claims72 HoursReport custom-order production concerns promptly after receipt.
01 • Ordering + Payment

Before production starts.

Custom production involves garments, decoration, labor and materials purchased specifically for your job. These policies explain when an order becomes active and when changes may no longer be possible.

Minimum order quantities

The standard screen printing and embroidery minimum is 24 pieces per design. Product-specific minimums or decoration requirements may also apply.

Pricing generally improves as quantity increases because setup and production labor are spread across more pieces.

Need fewer than 24 pieces? Contact us before assuming the project is not possible. Depending on the artwork, product and quantity, another decoration method may be appropriate.
Payment terms

Custom orders must be paid in full before production unless approved account terms have been established in writing.

We accept major credit/debit cards and other payment methods approved by Palmetto Blended. Net terms are limited to approved schools, organizations and select contract accounts.

Cancellations + changes

Custom orders may move quickly once payment and artwork approval are complete. Orders cannot be canceled after proof approval and payment once production commitments have been made.

Garments, blanks, transfers, screens, thread, promotional products or other materials may already have been ordered or prepared specifically for your project.

Do not approve a proof until all requested artwork and order changes are complete.
Rush orders

Rush service is based on garment/product availability, artwork readiness and current production capacity. Rush availability must be approved by Palmetto Blended before it should be considered confirmed.

5 Business DaysCurrent rush surcharge: +30%
3 Business DaysCurrent rush surcharge: +50%
1 Business DayCurrent rush surcharge: +100%

Rush charges apply to production time only. Shipping transit time is separate and carrier delays are outside Palmetto Blended's control. Same-day printing is not offered.

02 • Artwork + Approval

Good production starts with good files.

We review supplied artwork and will let you know if it needs cleanup, conversion or additional design work before it can be produced well.

Read the Artwork Guide →
Artwork requirements

Vector artwork such as AI, EPS, SVG or production-ready PDF is generally preferred because it can be scaled cleanly. High-resolution raster files may also be usable depending on the project.

Send the best file you have. Artwork review is free, and we will explain any preparation needed before the job moves forward.

Artwork creation + file preparation

When supplied artwork is not production-ready, additional design or preparation charges may apply. Current standard design rate: $75/hour.

Vector redraws are currently $75 per file when a redraw is required.

Any artwork fee required for your project should be identified before that additional work is performed.
Digital proof approval

New artwork and artwork changes require approval by digital proof before production. Review the proof as though it is the finished product.

  • Check spelling, names and dates.
  • Check the correct logo or artwork version.
  • Check print or embroidery placement.
  • Check any project-specific details shown on the proof.

The approved proof becomes the production reference. Once approved, changes may no longer be possible.

For a visual explanation, see how the Palmetto Blended ordering process works.

Artwork ownership + production files

Customer-supplied artwork remains subject to the customer's rights and permissions to use it. Production assets created specifically by Palmetto Blended—including separations, screens, films, production files and similar shop assets—may remain Palmetto Blended property unless otherwise agreed in writing.

Supplied artwork may be retained for reorder/reference purposes.

03 • Production

What happens once the job is approved.

Product availability, decoration method, quantity, artwork and finishing all affect production. Your quote and approved proof control the specifics of your individual order.

Standard turnaround time

Standard custom/B2B production is typically 7–14 business days after required payment and artwork approval, unless a different timeline is stated on your quote, invoice or order confirmation.

Turnaround can be affected by product availability, quantity, artwork, specialty decoration, finishing services, current production volume and other project-specific requirements.

Requested deadlines do not automatically become guaranteed deadlines. If a hard in-hands date is required, it must be confirmed by Palmetto Blended for that project.
Screen, setup + ink-change fees

Applicable setup charges are shown as part of the custom quote. Current standard screen fee is $20 per screen when applicable.

Standard ink color changes are currently $35 per color change when available for the order. Availability and minimum quantities may apply.

Custom PMS ink color matching

Exact Pantone/PMS ink color matching is available when appropriate for $35 per custom color.

Custom matching requires formulation, testing and adjustment to get as close as practical to the requested brand color on the selected garment. Garment color, fabric and ink behavior can affect final appearance.

Garment + product availability

Apparel and promotional-product inventory changes constantly. If an approved item becomes unavailable before ordering, Palmetto Blended may recommend a comparable substitution rather than delay the project.

Material substitutions that meaningfully change the approved order should be communicated before production whenever reasonably possible.

You can also browse our apparel catalogs before requesting a quote.

Blank + printed samples

Blank garment samples may be available for purchase depending on the product and project. Sample cost and shipping are the customer's responsibility unless otherwise agreed.

Printed pre-production samples are generally not offered because the setup required for one or two custom pieces can be cost prohibitive. Palmetto Blended uses digital proofs for standard pre-production approval.

You can view our project gallery for examples of completed work.

04 • Pickup, Delivery + Shipping

Production time and transit time are different.

If the order is shipping, build carrier transit time into the schedule. Finishing a job on time does not guarantee a third-party carrier will deliver it by an event date.

Shipping methods + timing

Orders requiring shipping may ship through UPS, USPS, FedEx or another appropriate carrier unless another arrangement has been approved.

Shipping/transit time is additional to production time. Palmetto Blended is not responsible for carrier delays, weather disruptions, incorrect customer-provided addresses or other circumstances outside our control.

Review the separate Shipping Policy for additional information.

Local pickup + delivery

Local pickup is available for qualifying orders. Wait until you receive confirmation that the order is ready before arriving for pickup.

Local delivery may be available for qualifying bulk or business orders when specifically arranged for the project.

Using your own shipping account

Customers who need an order shipped on their own approved carrier account should provide that information during order placement, before the job reaches final fulfillment.

05 • Customer-Supplied Garments

Supplying your own blanks?

Please ask before buying or shipping garments. Some fabrics, coatings, products and constructions are not appropriate for every decoration method.

Screen-printing customer-supplied garments

Customer-supplied garments accepted for screen printing are currently subject to a $2/piece handling fee unless a different arrangement is approved. Major-distributor drop shipments may be handled differently.

Garments must be new and unwashed. Palmetto Blended may refuse garments or materials that are not suitable for the requested process.

Required garment breakdown

Before drop-off or shipment, provide a detailed item breakdown including brand, style number, color and size. Boxes should clearly identify the customer/order or job name.

Unlabeled shipments create receiving and sorting problems and can delay production.

DTG + specialty decoration restrictions

Customer-supplied garments are not accepted for every decoration method. In particular, customer-supplied apparel is not accepted for standard DTG production unless Palmetto Blended expressly approves an exception.

Contact us before purchasing unusual fabrics, specialty garments or items with coatings, treatments or construction that could affect decoration.

Unclaimed garments + manufacturer defects

Customer-supplied garments left unclaimed for more than 30 days after notice may be considered abandoned and may be donated or discarded.

Palmetto Blended is not responsible for pre-existing manufacturer/mill defects, inaccurate sizing, color variation or construction issues in customer-supplied garments.

06 • Quality, Spoilage + Claims

If something isn't right, tell us quickly.

Custom production is inspected, but screen printing, embroidery and garment manufacturing all have normal tolerances. If you believe there is a production problem, contact us promptly so we can review it.

Claims + reporting problems

Claims regarding custom-order production errors must be reported within 72 hours of receipt. Email hello@palmettoblended.com with the order information, a description of the issue and clear photos when applicable.

Do not wash, wear, distribute or alter items you believe are affected before giving Palmetto Blended an opportunity to review the claim.

Custom-order returns + remedies

Custom products are made specifically to the approved order and are not returnable simply because preferences changed after production.

When Palmetto Blended confirms a production error or defect attributable to our work, the appropriate remedy may include reprint, replacement, repair or credit depending on the circumstances.

This custom-order policy is different from the policy governing eligible non-custom retail ecommerce purchases.
Production spoilage allowance

Custom decoration involves manufacturing variables. Current spoilage allowance is up to 3% on 100% cotton and 50/50 apparel and up to 5% on 100% polyester and tri-blend apparel.

If an exact final quantity is mission-critical, order sufficient extras and tell us that the count is critical before production.

Garment + color variation

Apparel manufacturers may have normal variations in garment size, construction, dye lot and color. Ink, thread and decoration can also appear different depending on fabric color, texture and material.

Exact color reproduction on fabric is not identical to how colors appear on a phone, monitor or printed paper sample.

07 • General Terms

A few final details.

These provisions cover photography, care, pricing and other general conditions that may apply to custom production.

Photography + portfolio use

Palmetto Blended may photograph or record completed work and production for portfolio, demonstration, website, social-media or advertising use unless the customer instructs us otherwise before production or the project is subject to a separate confidentiality agreement.

Care + specialty decoration

Wash and care for decorated garments according to the garment and decoration recommendations. Specialty inks, foil, metallics and other embellishments may require additional care to maximize longevity.

Pricing + policy changes

Product costs, supplier pricing, freight, decoration costs and production requirements can change. Palmetto Blended may update pricing and policies as business conditions change.

The pricing and terms shown on an accepted quote, invoice or written agreement for a specific order govern that project if they differ from general website information.

Right to decline work

Palmetto Blended may decline projects that are not compatible with our equipment, production standards, product requirements, schedule, payment requirements or business policies.

One Important Distinction

Custom orders and retail purchases are not the same thing.

This page is primarily written for made-to-order custom apparel, embroidery, promotional products and B2B production. An in-stock retail item purchased from the online shop may be governed by different return and fulfillment terms.

Custom / B2B

Made specifically for your order.

Custom artwork, garments, decoration and production are approved for a specific client or program. The policies on this page apply.

See the Custom Order Process →
Retail Ecommerce

Purchased from the online store.

Eligible non-custom retail purchases may be subject to Palmetto Blended's separate return/refund rules.

View Return + Refund Policy →
Still Have a Question?

Ask before you order. That's what we're here for.

Every custom project is a little different. If you're unsure about minimums, artwork, garment compatibility, timing, shipping or another production detail, contact Palmetto Blended before placing the order.

Contact Palmetto Blended →
Custom Order Terms & Policies • Last updated September 2026
Question about an order? Contact Us →